Looking for the best data backup, cloud managed services and business continuity strategies for your accounting firm? Keep reading

Are You Considering a Unified Approach to Your Data Backup, cloud computing, and Business Continuity Strategies?

The amount of data that is utilized by CPA firms has multiplied in the past few years. Big data (and the need to back up and secure that data) is and will continue to be a challenge for accounting organizations for the foreseeable future.

Alavanca Systems works with accounting firms to ensure that workflow and client data is securely backed up using the latest cloud-based accounting software and is accessible no matter what negative circumstances impact the firm’s local facility. We’d be happy to have a no-obligation conversation with you about your data backup, cloud computing, and business continuity needs. Just reach out to our team.

Schedule a One-on-One Consultation

Why Have Automatic, Verified, Encrypted Backup of Data and Workflow?

CPAs and accounting firm administrators all understand the essential nature of data to their day-to-day operations. Without access to that data, work doesn’t get accomplished, clients become dissatisfied, and the firm’s reputation takes a hit.

Ensuring that your accountants and support staff have uninterrupted, secure access to your data and internal processes requires a data backup and business continuity strategy that is well executed.

Accounting firms in the Chicagoland area choose secure backup and business continuity strategies to avoid the data and productivity loss associated with:

  • Fire
  • Flood
  • Hacks
  • Ransomware
  • Power Outages
  • Storms
  • Human Error
  • Internal Sabotage
  • Criminal Vandalism

Any of these negative circumstances can limit or exclude the local use of your data. The Alavanca Systems team works diligently to back up your data and works with your team to devise a business continuity strategy that allows you to securely access backed-up versions of your data, operating systems, personal settings, and applications from a secondary location if needed.

How Does the Alavanca Systems Secure Data Backup Work?

Because every accounting firm is at a different stage of operational maturity, there is no such thing as a one-size-fits-all data backup, cloud computing, and business continuity strategy. However, these are the solutions that are most commonly employed.


Automatic, encrypted backup to a local device


Automatic, encrypted backup to an offsite (cloud) data center


Duplication of data in multiple geographically secure remote data centers

Can Backed Up Data be Securely Accessed by Accountants on the Road or at a Client’s Office?

Yes, part of the advantage of having a data backup and business continuity system that is geared specifically to the internal processes of an accounting firm is that consideration is given to all the workflow needs of the accountants and support staff.

By using VPN (Virtual Private Network) and virtualization technology combined with the backup systems we put in place, we can give remote workers, satellite offices, and traveling accountants the same secure, real-time access and collaboration capabilities as they would have in the main office.

What is the Process of Implementing and Managing a Business Continuity & Cloud Computing Strategy for an Accounting Organization?



Getting to know you, your business, and the challenges you are facing with your IT systems:

  • Survey the entire workflow.
  • Talk with CPAs and other stakeholders to ensure that our team has all requirements covered.
  • Determine when, how, and where to move to if a secondary location becomes necessary.
  • Determine what assets – physical and cloud – will be required in the case of an emergency.



Develop an IT business continuity plan specifically tailored to your firm, and your


Execute the Plan

  • Implement the necessary technology solutions – VPN, Virtualization,
    Automatic Backup, Backup Verification, Backup Encryption, VoIP business communications, and more
  • Maintain the implemented solutions and adapt them to company processes as the firm
    continues to change and grow

Ready To Avail Cloud Managed Services For Your Accounting Firm?

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